Nine, Ten, & Eleven-Month Program

Nine, Ten, & Eleven-Month Employment Program Guidelines

The University's Nine, Ten, & Eleven-Month Employment Program is designed to promote flexibility within the work environment for officers of administration, officers of the libraries, and non-union support staff in a regular or full-time position.  The following is a summary of the program guidelines.


Payroll and Benefits Information:

Salary

  • Staff are paid their salaries on their regular payroll cycles over a 12-month period.
  •  
    Time Off
  • Vacation benefits and personal days for Nine, Ten and Eleven-Month positions will be prorated based on vacation eligibility status.
  • If a University holiday falls on a day that the employee is scheduled to work the holiday will apply.  If a University holiday falls on a day the employee is not scheduled to work the holiday will not apply and not be made up in any other way.
  •  
    Retirement
  • If an employee is currently receiving contributions from the University into a Columbia University Retirement Plan account before accepting a Nine, Ten, or Eleven-Month salary position, he or she will continue to receive contributions in accordance with the plan rules.  If an employee is not receiving contributions prior to accepting a nine, ten, or eleven-month position, retirement eligibility will vary.  Please contact HR Benefit Services at (212) 851-7000 for any questions or concerns about retirement benefits prior to hiring or placing someone into the program. 

Health and Welfare:

  • Eleven Month Employment Program

An employee in an Eleven-Month employment program maintains full-time employment status and benefits.

  • Nine and Ten Month Employment Program

For Nine and Ten-Month programs, benefits change as follows:

Benefit

Offering

Medical and Rx (prescriptions)

Available, pricing matches PT benefit

Dental

Not Available

Life Insurance

Available, same as FT benefit

Long Term Care

Available, same as FT benefit

Long Term Disability

Not Available

Flexible Spending Accounts

Available, same as FT benefit

Transit and Parking Accounts

Available, same as FT benefit

Adoption

Available, same as FT benefit

Tuition Benefits

Available, prorated FT benefit 

New York State Disability

New York State Disability benefits will be paid out in accordance with eligibility rules

 Salary Continuation (For Officers Only)
 Not Available

 

Please contact HR Benefit Services at 212-851-7000 if you have any questions regarding benefits.

Guidelines for implementation:

Once a position has been designated a Nine, Ten, or Eleven-Month position, it cannot be reverted to a regular Twelve Month position:

  • within a year of being filled, if it is a newly created or vacant  position, or
  • within a year of the date of agreement with an incumbent officer.
  • However, a position can be reverted if business or operational needs dictate such a change, as determined by management, with Human Resources approval.

Staff on a Nine, Ten or Eleven-Month Employment Program must work the minimum number of days described below, before taking the 30, 60 or 90 day time off period.  

  • Eleven-month program: One complete working month
  • Ten-month program: Two complete and consecutive working months
  • Nine-month program: Three complete and consecutive working months

Please note: The time away from work must be taken in 30 day increments.

To review the Nine, Ten, & Eleven-Month Employment Program guidelines in their entirety, visit the Human Resources website.